Program Design

Analyze and evaluate appropriate venues/activities suited to match the demographics and size of the group; eliminate options previously offered; research and secure venues/activities that support group needs & desires
Weave corporate messages/themes into program elements; create opportunities to showcase corporate message/theme into events/activities; evaluate and implement corporate branding opportunities into venues/activities/signage
Select and recommend menu options, portion sizes, etc. compatible with all hotel food functions to eliminate redundancies and incompatibilities
Incorporate corporate logos/colors/behaviors into printed materials, signage and decor elements; create opportunities to showcase extensions of corporate message and culture; support corporate business challenges and opportunities;
Implement activities consistent with meeting goals (i.e. teambuilding, ice breaking, social opportunities, relaxing, and reward opportunities)
Evaluate and select entertainment options appropriate for group and client objectives; manage entertainment contracts and rider requirements
Showcase unique elements of meeting destination; create exclusive opportunities unavailable to general public and unknown by client
Protect client confidentialities; investigate possible corporate conflicts, competitor meetings, and security level

Logistics Management

Plan and manage logistical elements of all group movements including safety concerns, timing requirements, service level, and financial consideration
Create, communicate and manage timelines for all events/activities and the successful execution of program elements
Plan, manage, and execute group arrival and departure manifests for maximum service levels and financial considerations; proactively manage arrival/departure changes, cancellations, and additions by adding or canceling transportation and staff resources
Create routings for all transportation moves to ensure efficient and accurate directions; investigate potential street closings, construction sites, conflicting event permits or weather considerations

Conduct due diligence on all vendor options to insure appropriate business licensing, desirable insurance requirements, safety training, dress code and training procedures of personnel
Negotiate costs and components of vendors services; manage the timing and delivery of all services;
Manage financial requirements of vendor to ensure delivery of products/services including advanced deposits and final payment of invoices
Audit all vendor invoices to ensure accuracy and completeness

We take the time to understand your budget and goals from the beginning so we can effectively manage your event to get the best value for your investment
Audit all vendor invoices and require detailed, pre-approved accounting for additions after initial Contract
Negotiate financial considerations for all errors and omissions on the delivery of products/services
Provide detailed accounting of all charges to client
Capture and document all program additions on-site
Satisfy all vendor billings in required time frames.