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info@perfect-parties.org

             An Event Production Company

Total Event Management


Our experience over the years producing thousands of events has given us the competitive edge in offering our clients a comprehensive, one-stop company who can meet all of their needs.

Program Design


  • Analyze and evaluate appropriate venues/activities suited to match the demographics and size of the group; eliminate options previously offered; research and secure venues/activities that support group needs & desires

  • Weave corporate messages/themes into program elements; create opportunities to showcase corporate message/theme into events/activities; evaluate and implement corporate branding opportunities into venues/activities/signage

  • Select and recommend menu options, portion sizes, etc. compatible with all hotel food functions to eliminate redundancies and incompatibilities

  • Incorporate corporate logos/colors/behaviors into printed materials, signage and decor elements; create opportunities to showcase extensions of corporate message and culture; support corporate business challenges and opportunities;

  • Implement activities consistent with meeting goals (i.e. teambuilding, ice breaking, social opportunities, relaxing, and reward opportunities)

  • Evaluate and select entertainment options appropriate for group and client objectives; manage entertainment contracts and rider requirements

  • Showcase unique elements of meeting destination; create exclusive opportunities unavailable to general public and unknown by client

  • Protect client confidentialities; investigate possible corporate conflicts, competitor meetings, and security level


 
Logistics Management

  • Plan and manage logistical elements of all group movements including safety concerns, timing requirements, service level, and financial consideration

  • Create, communicate and manage timelines for all events/activities and the successful execution of program elements

  • Plan, manage, and execute group arrival and departure manifests for maximum service levels and financial considerations; proactively manage arrival/departure changes, cancellations, and additions by adding or canceling transportation and staff resources

  • Create routings for all transportation moves to ensure efficient and accurate directions; investigate potential street closings, construction sites, conflicting event permits or weather considerations


 
Supplier Management

  • Conduct due diligence on all vendor options to insure appropriate business licensing, desirable insurance requirements, safety training, dress code and training procedures of personnel

  • Negotiate costs and components of vendors services; manage the timing and delivery of all services;

  • Manage financial requirements of vendor to ensure delivery of products/services including advanced deposits and final payment of invoices

  • Audit all vendor invoices to ensure accuracy and completeness


Accounting

  • We take the time to understand your budget and goals from the beginning so we can effectively manage your event to get the best value for your investment

  • Audit all vendor invoices and require detailed, pre-approved accounting for additions after initial Contract

  • Negotiate financial considerations for all errors and omissions on the delivery of products/services

  • Provide detailed accounting of all charges to client

  • Capture and document all program additions on-site

  • Satisfy all vendor billings in required time frames.